Document Management System (DMS)

One secure solution for your entire project. Distribute documents and models instantly inside your company and with external members of your project teams.

Automate the entire lifecycle of your documents, from creation to approval, distribution, retrieval, and obsolescence. By automating tasks such as routing, follow-up, escalation, and approval, you will reduce your document cycle time. A streamlined and standardized process will facilitate compliance by making it easy for all stakeholders to participate in the process.

Collaborate with different teams regardless of location and time zone in a virtual collaboration space. You will be able to give system access to external parties, such as consultants and suppliers, for collaboration purposes.

DMS is web-based so it can connect all employees involved in document and quality control from virtually anywhere. Authorized users will be able to access the system 24/7.

inteslar’s DMS is also loaded with Optical Character Recognition (OCR)

Efficiency & scale

Manage millions of documents and models without limits on data or participants. Any number of files, any size, any type.

Secure

Each organization gets a secure data store. Only information that is explicitly shared is available to other project members.

Following are some snaps of the inteslar’s Document Management System

Dash Board

Dashboard

Documents expiring soon

list all documents that are expiring soon such as passports and visas

Document Expiry Soon

Reminders/Notifications

Receive friendly notifications on your dashboard and in your inbox via emails.

Notifications

Documents view

Have a holistic view on all of your document in a simple interface

Documents view

Multiple version management

Control multiple versions of the same document.

Multiple version management

Files view

Upload multiple files from any location, share external links with read only permission with external users.

Files view

Optical Character Recognition (OCR)

Read from the Passport, Emirates Id, Visa or any document (images and pdf files) and save into databse.

Optical Character Recognition (OCR)

Users view

Create and manage different users

Users view

Documents approvals

Approve documents according to your own workflow

Documents approvals

Documents creation

Create unlimited number of documents

Create unlimited number of documents

Your users will be able to go to a single centralized location for all documents they need for compliance. Likewise, auditors and inspectors will be able to find documents they need to see in one place.

You can automate routing of workflows to the appropriate participants and configure an escalation hierarchy of approvers for tasks that fail to meet timelines.

This is a powerful tool that allows users to organize documents so that they can be accessed quickly. Users can access files and their associated metadata, designate favorite documents or locations, and export files all within the Explorer interface. The system automatically categorizes and updates the documents and helps you easily find the physical location of documents (across different shelves/ rooms/ drawers)

For more information about inteslar’s Document Management System, please  click here.